Employment Certificate
在職証明書What is it?
An official letter issued by your employer confirming that you are currently employed there. Required for visa applications and various administrative procedures that need proof of your occupation and income.
When is it needed?
- Permanent residency application (as proof of occupation)
- Work visa renewal or status change
- Rental contract or public housing application
Where to Obtain
Your Employer (HR Department)
Request the certificate from your company's HR or General Affairs department (人事部 / 総務部). Most companies issue it within a few business days. Some larger companies have an internal request form or online portal.
What to tell HR:
- State the purpose (e.g., visa renewal, PR application)
- Specify if you need it in Japanese, English, or both
- Ask for: name, date of hire, job title, department, employment type, and annual income
- Must have the company seal (社印) and the name of the authorized signatory
Required Fields
For immigration purposes, the certificate should include all of the following. Check with your HR that nothing is missing before submission.
Company name & address
会社名・住所Employee full name
氏名Date of hire
入社年月日Job title
役職Department
部署Employment type
雇用形態 (正社員 / 契約社員)Annual income
年収Certificate issue date
発行日Company seal and authorized signatory
社印・署名Tips Before You Submit
Request it at least 1–2 weeks before your submission deadline — HR may need time
The issue date must be recent — most procedures require a certificate dated within 3 months
Ensure the annual income figure matches what you declared in tax returns or withholding statements
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